An AI Agent is software that independently executes tasks: processing invoices, following up on leads, answering customer questions or retrieving data from Exact Online and AFAS. UnifyAI builds custom AI Agents for SMEs — from proven examples to fully bespoke builds, live within 2–6 weeks, hosting from €50/month, GDPR-compliant with EU hosting.
An AI Agent is software that independently takes over recurring work — think processing invoices, following up leads or answering customer questions. UnifyAI builds and manages them for SMEs, connected to Exact, AFAS and your existing software.
Enter your website and receive within ± 5 minutes a free AI scan, tailored to your business.
Our agents
Response within 24 hours · GDPR-compliant
A selection of the AI Agents we build for SMEs — from invoice processing to lead follow-up. We tailor each agent to your organisation: aligned with your process, your software and your goals. Don't see your use case? We'll build a custom agent for you.
Automatically generates quotes based on CRM data, previous deals, and pricing models. Reduces manual copy-paste work and accelerates the sales process.
What the agent does
Compares registered hours with schedules and timesheets, flags discrepancies and helps employees correct them in time. This reduces manual checking for controllers.
What the agent does
Generates unique English product texts for your webshop based on specifications and features. Helps avoid duplicate content and improve SEO.
What the agent does
Processes incoming invoices automatically by scanning them, matching them to orders and posting them in your accounting package. Reduces manual data entry and speeds up approval workflows.
What the agent does
Automatically follows up leads with personalized messages via email, LinkedIn and WhatsApp. Helps sales teams respond faster and keep more leads warm.
What the agent does
Automatically answers common customer questions via chat, email and WhatsApp. Escalates complex questions to team members. Reduces the workload on service teams.
What the agent does
Our AI Agent directory — AI Agents we build on demand for your organisation.
From the first AI scan to a running agent that takes work off your team's hands — at UnifyAI you have one point of contact for the entire journey.
We start with a free AI scan and a clear roadmap: where does AI deliver the most value in your business?
AI ConsultancyCustom AI Agents and automations — built on AgentWorks or n8n, tailored to your process and software.
How we buildEU hosting, monitoring and ongoing development. We keep your agents running — or you manage them yourself.
Hosting & maintenanceEvery agent works human-in-the-loop. The AI prepares and takes over routine work, but the important decisions stay with you or your team — with a clear approval step. That way quality and accountability always remain with you.
Approval where it matters
You decide which actions the agent may take autonomously and which ones need a human to sign off first.
Invoice processing agent
Step 4 of 5 · ready to post
I have matched 12 invoices to the correct purchase orders. Ready to post them in Exact Online?
Example · the agent waits until you give the go-ahead
No one-size-fits-all stack. We choose (or combine) what fits your process: agents you work with directly and manage in AgentWorks, and agents that run autonomously in the background via n8n — or both in one solution.
The app to use & manage your agents
AgentWorks is the application where you and your team work with the agent daily: chatting, asking questions, updating the knowledge base and tracking performance. The place where you use and direct the agent.
Best for
Agents that work independently
We use n8n for agents and automations that require little interaction — processes that run on their own: retrieving data, connecting systems and executing tasks automatically, without anyone needing to be present.
Best for
Common setup: n8n lets agents run autonomously in the background; in AgentWorks you use and manage the agents you work with directly. During the intake we determine which mix fits best.
Discuss your stackFour ways AI makes your work lighter. The numbers are indicative — we'll make your situation concrete in the free AI scan.
Time
Routine tasks like processing invoices or following up on leads move to the background — indicatively a few hours per week, per process.
Quality
No typos or forgotten follow-ups. The agent does it the same way every time — consistent and verifiable.
Speed
Response within minutes instead of days. Leads and customer questions don't pile up — even outside office hours.
Cost
Handle more volume without immediately hiring extra people. The agent runs 24/7 when things get busy.
Curious what it delivers in your situation? Take the free AI scan or plan an intake.
Hosting is custom per agent (from €50/mo). Heavier agents (more integrations, volume, own knowledge base) sit higher in the range. Maintenance is your choice — from free self-management to full management by UnifyAI.
Estimate per agent per month — exact amount after intake based on volume, integrations and model choice.
Licht
€50 – €100/mo
Eenvoudige vraag-en-antwoord, beperkte kennisbank, weinig koppelingen
ca. tot 500 gesprekken / taken per maand, 1 kennisbron
Standaard
€100 – €200/mo
Workflows met 1–2 koppelingen (CRM, mail, agenda)
ca. 500–2.500 taken per maand, meerdere tools
Geavanceerd
€200+/mo
Antwoorden uit je eigen documenten, meerdere koppelingen, hoge volumes
ca. 2.500+ taken per maand, complexe flows of meerdere agents
€0
via AgentWorks
Je past zelf de kennisbank, prompts en regels aan via AgentWorks. Geen vaste kosten bij UnifyAI.
€100 – €200
per agent / maand
UnifyAI monitort kwaliteit, signaleert afwijkingen en adviseert over optimalisaties. Jij blijft eigenaar van wijzigingen.
€200+
per agent / maand
UnifyAI neemt beheer integraal over: kennisbank, prompts, modelwissels, kostenbewaking en proactieve doorontwikkeling.
The exact amount depends on the complexity of your agent — a light agent sits at the low end, a heavier agent at the high end of the range.
Short and honest — including when the answer is that you don't (yet) need an agent.
Start with a free 30-minute intake. We analyse your processes and advise on the best agent. Standard agents are live within 2-4 weeks, custom agents within 4-6 weeks. We connect to your existing software such as Exact Online, AFAS or Microsoft 365.
One-time implementation from €2,500 (standard) or €5,000 (custom). After that, hosting from €50/agent/month including platform and basic LLM usage. Maintenance: self-managed €0, monitoring €100–€200/month, fully managed €200+/month. Average ROI within 3–6 months.
Both — depending on the process. AgentWorks is a platform for conversational agents, knowledge bases and the operations dashboard. We use n8n for workflow automation and integrations between systems (Exact, CRM, email, etc.). We often combine both: n8n for the underlying flow, AgentWorks for interaction and monitoring.
AgentWorks, EU hosting, security and basic LLM usage. The price depends on complexity: a simple FAQ agent starts around €50–€100/month, an agent with multiple integrations and high volumes can be €200+/month.
Monitoring: we monitor and advise, you make changes. Full management: we proactively manage the knowledge base, prompts, models and optimisations, with monthly reporting and a dedicated point of contact.
Most likely yes. We integrate with 40+ systems: Exact Online, AFAS, HubSpot, Salesforce and Microsoft 365. Does your system have an API? Then we can connect. We check this for free during the intake.
Yes. All our agents run on EU servers and comply with GDPR. All data stays in the Netherlands or the EU. We sign a data processing agreement as standard and provide documentation for your compliance file.
Yes. UnifyAI develops AI Agents specifically for SMEs and growing organisations. With AI Agents for invoicing, lead follow-up and customer service as a starting point, and integrations with Exact Online and AFAS, we quickly build an agent that fits you — without a large IT department.
An AI agency helps businesses deploy AI strategically and build working solutions: agents, integrations and training. UnifyAI focuses on SMEs with implementation, hosting and maintenance under one roof.
Implementation from €2,500 (standard agent), hosting €50–€200+ per month depending on complexity, optional maintenance €100–€200+ per month. During a free intake we provide an estimate based on your processes.
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Read moreSchedule a free 30-minute intake. We look at your process and honestly assess whether an AI Agent is worthwhile — with an indication of time savings and costs. No obligation.
