Purchase Order Matching
Automatically matches incoming invoices with purchase orders and marks discrepancies (price, quantity). Accelerates the approval workflow and prevents erroneous payments.
At a glance
Up to 10 hours/week
time saving
Up to 6x within 3 months
expected ROI
Live in 3 weeks
from intake to production
GDPR-compliant
EU hosting & human-in-the-loop
Time savings and ROI are indicative and depend on your process, data and volume.
Before & after
From manual to automatic
3-way matching is time-consuming and errors go unnoticed
- Accounts payable staff must manually compare invoices with purchase orders and goods receipts.
- Price deviations and incorrect quantities are discovered too late, sometimes after payment.
- With large numbers of invoices, manual checking is error-prone and slow.
Automatic 3-way match with discrepancy detection
- Automatically matches each invoice with purchase order and goods receipt from the ERP.
- Verifies price, quantity and supplier match within set tolerances.
- Flags discrepancies (such as price difference or incorrect quantity) for review by the procurement manager.
- All matching data is stored within the Netherlands, with audit trail for financial control.
Workflow
How it works
See how the agent moves through the process step by step — you stay in control of every decision.
Workflow in action
Purchase Order Matching · Automatic invoice matching with purchase orders
Receive and scan invoice
apiStep 1 of the automated process.
Retrieve purchase order from ERP
analysisStep 2 of the automated process.
Check goods receipt
dataStep 3 of the automated process.
Compare price/quantity
outputStep 4 of the automated process.
Match or escalate
apiStep 5 of the automated process.
0
Steps completed
5
Total steps
What it delivers
Prevent erroneous payments and accelerate approvals
The agent performs repetitive matching and only flags exceptions. Invoices that match are auto-approved, discrepancies get attention. The result: faster payment of correct invoices and fewer errors.
through automatic comparison
of price and quantity errors caught
from receipt to payment
Figures are indicative and depend on your processes and volume.
Integrations
Works with your software
Integrates with ERP, procurement and warehouse systems for complete 3-way matching.
ERP & Procurement
Warehouse & WMS
Invoice Input
Approval
Frequently asked questions
What if there's no purchase order for an invoice?
The agent flags this as "no PO found" and escalates to the procurement manager for approval. For recurring costs (rent, subscriptions) you can set automatic approval without PO requirement.
How strict is the tolerance for price and quantity discrepancies?
You set the tolerances yourself, for example: <2% price difference = auto-approve, 2-5% = review, >5% = reject. For quantities you can set absolute ranges (e.g., ±2 units OK). Different rules can apply per supplier or product category.
Does this also work for partial deliveries?
Yes, the agent recognizes partial deliveries and matches the invoice with the actual amount received. It warns if more was invoiced than received, or if the PO hasn't been fully delivered yet.
Can the agent also process credit notes?
Yes, credit notes are recognized and matched with the original invoice or return shipment. The agent verifies that the credit amount is correct and the reason is valid (return, damage, price correction).
How quickly are discrepancies flagged to the right person?
Real-time: as soon as an invoice arrives and doesn't match, the procurement manager or accounts payable receives a notification via Teams/email. Urgency can be set (e.g., large amounts = immediate, small differences = daily batch).
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Get started with Purchase Order Matching
Book a free 30-minute intake. We analyse your situation and put together a tailored proposal.