Knowledge Bank Assistant with AI
Indexes all your internal documentation, procedures and FAQs and makes them searchable with natural language. Answers employee questions in seconds, with source references.
At a glance
Up to 8 hours/week
time saving
Typically pays for itself within weeks
expected ROI
Live in 2 weeks
from intake to production
GDPR-compliant
EU hosting & human-in-the-loop
Time savings and ROI are indicative and depend on your process, data and volume.
Before & after
From manual to automatic
Finding the right answer costs employees valuable time every day
- Procedures, manuals and FAQs are scattered across SharePoint, Google Drive, Confluence and email.
- New employees keep asking colleagues the same questions, wasting productivity.
- Knowledge from departing employees is lost because it's not documented.
Every question answered in seconds
- Automatically indexes all your internal documents, wikis, manuals and procedures.
- Answers employee questions in natural language with references to sources.
- Identifies missing documentation by analyzing frequently asked questions that can't be answered.
- Integrates in Slack/Teams so employees don't have to switch tools.
Workflow
How it works
See how the agent moves through the process step by step — you stay in control of every decision.
Workflow in action
Knowledge Bank Assistant · Internal knowledge base with AI search
Index sources
apiStep 1 of the automated process.
Receive question
analysisStep 2 of the automated process.
Search answer
dataStep 3 of the automated process.
Reference source
outputStep 4 of the automated process.
Report knowledge gaps
apiStep 5 of the automated process.
0
Steps completed
5
Total steps
What it delivers
Faster answers, fewer interruptions
By making all internal knowledge centrally searchable, employees find the answer themselves in seconds instead of interrupting colleagues.
direct answer
faster to productive
fewer colleagues interrupted
Figures are indicative and depend on your processes and volume.
Integrations
Works with your software
Indexeert documenten uit al je kennisbronnen en is beschikbaar via je communicatietools.
Kennisbronnen
Communicatie
HR & Wiki
Frequently asked questions
What does the Knowledge Bank Assistant do?
The agent indexes your internal documentation, procedures and FAQs from sources such as Notion, SharePoint and Confluence, and answers employee questions in natural language with a reference to the source document. It also flags recurring questions it can't answer yet, highlighting gaps in your documentation.
What does this agent cost?
Standard agents like this one start from €2,500; a custom implementation tailored to your systems starts from €5,000. You can start with a free AI scan to see which quick wins apply to your business.
How long does implementation take?
Implementation typically takes about 2 weeks, including connecting your knowledge sources and an initial indexing pass.
Is our internal data secure, and who can see what?
All data is processed on EU servers in line with GDPR, and we can sign a data processing agreement. The agent respects your existing access permissions, so employees only see answers drawn from documents they already have access to.
Which tools does the agent connect with?
The agent connects to knowledge sources such as Notion, SharePoint, Google Drive and Confluence, and is available directly inside communication tools like Slack and Microsoft Teams.
Can employees trust the answers, and how do they verify them?
Every answer includes a reference to the source document, so employees can verify it themselves. You control which sources are indexed and can exclude sensitive folders from the index.
How current is the information, and can it be updated?
The index updates automatically — in near real time for sources like Notion and Google Drive, and periodically for others such as SharePoint and Confluence — and you can trigger a manual re-index at any time. We adjust the setup if a connected source changes its API.
No matching agent? Have a custom AI agent built
Your process is unique. We build AI agents tailored to your workflow, integrations and goals. Contact us for a free intake.
Deep dive
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You work directly with Erwin Berkouwer, founder of UnifyAI — no account managers or junior consultants in between.
Erwin has 8+ years of experience in data and AI (banking, retail, e-commerce) and applies the same AI automation internally that he builds for clients. Per project he brings in the right specialist from his network.
Read more about Erwin and the way we workGet started with Knowledge Bank Assistant
Book a free 30-minute intake. We analyse your situation and put together a tailored proposal.