What you recognize
It's Monday morning. Your inbox is full of leave requests to approve, time sheets that don't match and an email from the payroll administrator asking for the definitive hours from last week. Meanwhile, someone is standing at your desk asking how many vacation days they have left.
Imagine: you're an HR manager at an installation company with 45 employees. Your people work in shift patterns, projects and on-site. Time sheets come in via WhatsApp, email and sometimes on paper. You type them manually into Excel, correct errors and send everything to the payroll administration. Every week again.
What this costs you
| Activity | Time per week | Costs per year |
|---|---|---|
| Processing time sheets (manually) | 3 hours | €7,800 |
| Handling and checking leave requests | 1 hour | €2,600 |
| Correcting errors in payroll administration | 1 hour | €2,600 |
| Answering questions about leave status | 0.5 hours | €1,300 |
| Total | 5.5 hours per week | €14,300 |
On an annual basis, more than 200 hours are lost to administration that could largely be automated.
How AI takes a different approach
AI connects your employees, supervisors and payroll administration in one automated workflow.
1. Hour registration via app or chat: Employees log their hours via an app or send a message to the AI assistant ("I worked 8 hours today on project X"). The AI processes this directly in the correct format.
2. Automatic approval workflow: A supervisor receives an overview at the end of the week and approves it with one click. Deviations are automatically flagged.
3. Leave requests without email: Employees request leave via the app. The AI checks leave balance, team coverage and scheduling, and automatically approves it within set rules — or escalates to you.
4. Direct connection with payroll administration: Approved hours and leave changes automatically go to AFAS, Employes or Nmbrs. No manual transfer required.
> Expert tip: Have the AI proactively alert you to employees who have not yet submitted their hours. That way you never have to chase people — the AI does that automatically.
What it delivers
How other HR managers in SMEs use this
At a construction company in North Holland, the HR manager processed weekly time sheets from 35 employees spread across 5 project sites. Now each employee submits their hours via a simple app. The supervisor approves them via his phone. Payroll administration runs automatically on Thursday. "I finally have Friday morning free for things that really matter."
Frequently Asked Questions
*See FAQ section below*
Ready to start?
Want to move your leave and hours management from manual work to automatic? Request a free demo and see how Unify AI streamlines your HR administration in 3 weeks.