Accounts Receivable Management with AI
Monitors payment deadlines, sends reminders at the right time and escalates chronic non-payers. Helps reduce average payment terms significantly — by up to 40% shorter.
At a glance
Up to 6 hours/week
time saving
Up to 8x within 3 months
expected ROI
Live in 2 weeks
from intake to production
GDPR-compliant
EU hosting & human-in-the-loop
Time savings and ROI are indicative and depend on your process, data and volume.
Before & after
From manual to automatic
Outstanding invoices unnecessarily strain your cash flow
- Reminders are sent too late or not at all because no one prioritizes them.
- No overview of which customers consistently pay late versus one-time incidents.
- Manual follow-up costs the finance department valuable time each week on calls and emails.
Smart escalation ladder that protects relationships
- Sends friendly reminders on day 1, 7 and 14 after due date — tone and urgency automatically increase.
- Analyzes payment behavior per customer and adjusts the approach: reliable customers get more leeway.
- Escalates to collection agency or legal action for chronic non-payers, with full documentation.
- Dashboard shows real-time DSO (Days Sales Outstanding) and flags cash flow risks per month.
Workflow
How it works
See how the agent moves through the process step by step — you stay in control of every decision.
Workflow in action
Accounts Receivable Management · Automatic follow-up on outstanding invoices
Monitor invoice status
apiStep 1 of the automated process.
Calculate payment terms
analysisStep 2 of the automated process.
Select reminder
dataStep 3 of the automated process.
Send via appropriate channel
outputStep 4 of the automated process.
Escalate on non-payment
apiStep 5 of the automated process.
0
Steps completed
5
Total steps
What it delivers
Better cash flow, fewer write-offs
The agent automates the entire reminder cycle and adapts per customer. Reliable customers get a friendly nudge, chronic non-payers are escalated faster.
average faster payment
fewer uncollectible invoices
less manual follow-up calls
Figures are indicative and depend on your processes and volume.
Integrations
Works with your software
Integrates with your accounting software for real-time invoice status and with communication tools for automated follow-up.
Accounting
Communication
Collections
Frequently asked questions
What does the agent actually do, and which systems does it connect with?
It monitors due dates in your accounting software, sends reminders at set intervals and escalates chronic non-payers for your review. It connects with accounting tools such as Exact Online, AFAS, Moneybird and Twinfield, and sends reminders through Outlook, Gmail or WhatsApp Business.
What does this agent cost?
Standard agents like this one start from €2,500, with custom builds from €5,000 depending on complexity and the number of integrations. A free AI scan is a good starting point to get an estimate tailored to your situation.
How long does implementation take?
For this agent, implementation is usually live within 2 weeks, covering the accounting and communication connections plus the reminder logic. Timelines can shift depending on how many systems need to be connected.
How is customer payment data handled?
Data is hosted within the EU, and a data processing agreement can be arranged as part of the engagement. The agent only processes the invoice and contact data needed to run the reminder flow.
Can I adjust the tone of reminders?
Yes, you set the tone per phase: from friendly to formal. You can also use different templates per customer group.
What if a customer has a dispute about the invoice?
The agent detects responses indicating a dispute and escalates directly to you instead of sending further reminders.
Does this also work for automatic bank transfers?
Yes, the agent can monitor SEPA Direct Debit mandates and track bounced payments.
No matching agent? Have a custom AI agent built
Your process is unique. We build AI agents tailored to your workflow, integrations and goals. Contact us for a free intake.
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You work directly with Erwin Berkouwer, founder of UnifyAI — no account managers or junior consultants in between.
Erwin has 8+ years of experience in data and AI (banking, retail, e-commerce) and applies the same AI automation internally that he builds for clients. Per project he brings in the right specialist from his network.
Read more about Erwin and the way we workGet started with Accounts Receivable Management
Book a free 30-minute intake. We analyse your situation and put together a tailored proposal.