Invoice Processing with AI
Processes incoming invoices automatically by scanning them, matching them to orders and posting them in your accounting package. Reduces manual data entry and speeds up approval workflows.
At a glance
Up to 12 hours/week
time saving
Up to 10x within a few months
expected ROI
Live in 2 weeks
from intake to production
GDPR-compliant
EU hosting & human-in-the-loop
Time savings and ROI are indicative and depend on your process, data and volume.
Before & after
From manual to automatic
Manual invoice processing is slow and error-prone
- Invoices arrive via email, post and portals - keeping track is difficult.
- Manual entry of invoice data is time-consuming and error-prone.
- Approval workflows often get stuck because invoices remain in email inboxes.
Automatic scan and processing with optional approval
- Automatically scans incoming PDF invoices and extracts vendor, amount, VAT and invoice lines.
- Matches invoices with purchase orders in your ERP and flags discrepancies (price, quantity) for review.
- Sends invoices via Teams/email to the appropriate approver and books automatically after approval.
- All invoice data is processed within the Netherlands in compliance with GDPR and financial compliance requirements.
Workflow
How it works
See how the agent moves through the process step by step — you stay in control of every decision.
Workflow in action
Invoice Processing · Automatic processing of purchase invoices
Receive invoice (email/scan)
apiStep 1 of the automated process.
OCR text extraction
analysisStep 2 of the automated process.
Match with purchase order
dataStep 3 of the automated process.
Approval (optional)
outputStep 4 of the automated process.
Post to accounting package
apiStep 5 of the automated process.
0
Steps completed
5
Total steps
What it delivers
Reduce manual work and accelerate payments
The agent eliminates the bulk of manual data entry by automatically scanning and processing invoices. You decide which invoices are automatically booked and which require human approval. Result: faster processing, fewer errors and more time for analysis instead of data entry.
less manual entry per invoice
speedier approval and payment
almost no more data entry errors in amounts and VAT codes
Figures are indicative and depend on your processes and volume.
Integrations
Works with your software
Integreert met alle gangbare Nederlandse boekhoudpakketten en ERP-systemen. Ontvangt facturen uit email, scanners of leveranciersportals.
Boekhouding & ERP
Inkoop & Orders
Factuur Input
Goedkeuring
Frequently asked questions
How accurate is OCR scanning of invoices?
OCR scanning reliably reads standard invoice fields such as vendor, amount, and VAT, and the agent flags fields it is uncertain about for manual review instead of guessing. Accuracy improves over time as the system learns from the corrections you make.
What happens if an invoice doesn't match a purchase order?
Unmatched invoices are flagged for manual review. You can set rules so that invoices below a threshold you choose are posted automatically, while larger invoices always require approval. Rules can be configured per vendor or amount.
Can we determine which invoices are automatically posted?
Yes, you set the rules yourself, for example automatically posting regular vendors below a threshold you define, while invoices above a higher threshold always require approval. Different rules can apply per vendor or category.
How does the approval workflow work exactly?
Invoices requiring approval are sent via email or Teams to the right person, such as a project manager or department head. Once approved, the invoice is posted automatically, and reminders are sent for approvals that are still outstanding.
What happens to our invoices in terms of privacy and storage?
Invoices are processed and stored within the Netherlands, in line with GDPR. PDFs are kept for the statutory retention period of 7 years and are only accessible to authorized employees; data is not shared with third parties.
What does this agent cost, and how long does implementation take?
Standard agents like this one start from €2,500; a fully custom solution starts from €5,000, and you can start with a free AI scan if you're unsure what fits. Implementation typically takes about 2 weeks, including connecting your accounting package and configuring approval rules.
Which accounting and ERP systems does it connect with?
It connects with Dutch accounting packages such as Exact Online, AFAS, e-Boekhouden, Yuki, and Twinfield, ERP systems including SAP and Microsoft Dynamics, and receives invoices from email inboxes, scanners, and supplier portals.
No matching agent? Have a custom AI agent built
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You work directly with Erwin Berkouwer, founder of UnifyAI — no account managers or junior consultants in between.
Erwin has 8+ years of experience in data and AI (banking, retail, e-commerce) and applies the same AI automation internally that he builds for clients. Per project he brings in the right specialist from his network.
Read more about Erwin and the way we workGet started with Invoice Processing
Book a free 30-minute intake. We analyse your situation and put together a tailored proposal.