Time Tracking Audit with AI
Compares registered hours with schedules and timesheets, flags discrepancies and helps employees correct them in time. This reduces manual checking for controllers.
At a glance
Up to 8 hours/week
time saving
Up to 4x within 4 months
expected ROI
Live in 2 weeks
from intake to production
GDPR-compliant
EU hosting & human-in-the-loop
Time savings and ROI are indicative and depend on your process, data and volume.
Before & after
From manual to automatic
Manual time tracking verification is time-consuming and error-prone
- Employees often forget to log hours or book them to the wrong projects, leading to incomplete invoicing.
- Controllers spend valuable time every week checking and correcting time entries.
- Late-discovered errors lead to invoicing delays and sometimes even non-billable hours.
Proactive flagging helps prevent errors
- Compares schedules from your ERP (Exact, AFAS) with registered hours and displays discrepancies in a dashboard.
- Sends optional reminders via Teams or email for missing hours - employees can correct themselves.
- Flags significant discrepancies (for example above 15%) for review by controller or manager.
- All processing happens within the Netherlands; data never leaves the EU region, in compliance with GDPR.
Workflow
How it works
See how the agent moves through the process step by step — you stay in control of every decision.
Workflow in action
Time Tracking Audit · Automatic verification of logged hours
Retrieve schedule from ERP
apiStep 1 of the automated process.
Compare time registration
analysisStep 2 of the automated process.
Detect discrepancies
dataStep 3 of the automated process.
Send reminders
outputStep 4 of the automated process.
Generate report
apiStep 5 of the automated process.
0
Steps completed
5
Total steps
What it delivers
Increase invoicing accuracy and save verification time
The agent flags discrepancies proactively, so employees can correct them before the week closes. Controllers only see significant discrepancies. Result: more accurate invoicing with less manual verification and frustration.
less manual verification
errors flagged before week-end
fewer verification issues with controllers
Figures are indicative and depend on your processes and volume.
Integrations
Works with your software
Koppelt naadloos met Nederlandse boekhoudsoftware, projectmanagement tools en tijdregistratie systemen. Voor bouwbedrijven: integratie met GPS-tracking en werkbonnen.
Boekhouding & ERP
Tijdregistratie
Projectmanagement
Communicatie
Frequently asked questions
Does this work with our existing time tracking software?
Yes, we integrate with common systems like Timechimp, Toggl, Exact Globe, and even Excel exports. If you log hours in Exact or AFAS, we connect directly to those modules.
How does the agent detect discrepancies between schedule and actual hours?
The agent compares scheduled hours with registered hours per project and employee, and flags discrepancies above a threshold you set. For construction projects, GPS data and work tickets can be linked for extra verification.
What happens if an employee forgets to log hours?
The agent sends reminders via Teams, Slack, or WhatsApp for missing hours, with a final reminder before the week closes so corrections are still possible.
Can we set our own variance thresholds and rules?
Yes, during setup we configure the variance thresholds for each project type or department, and you can set exceptions for specific employees or projects with variable hours.
Do we get reports on trends and recurring discrepancies?
Yes, the agent generates weekly and monthly dashboards with trends per employee, project, and department, so you can spot structural logging issues and provide coaching where needed.
What does this agent cost, and how long does implementation take?
Standard agents like this one start from €2,500; a fully custom solution starts from €5,000, and a free AI scan is available if you're unsure what fits. Implementation typically takes about 2 weeks, including connecting your time tracking and ERP systems.
How is our time and schedule data handled?
All processing happens within the Netherlands, and data never leaves the EU region, in line with GDPR. The agent only accesses the scheduling and time registration data needed to detect discrepancies.
No matching agent? Have a custom AI agent built
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You work directly with Erwin Berkouwer, founder of UnifyAI — no account managers or junior consultants in between.
Erwin has 8+ years of experience in data and AI (banking, retail, e-commerce) and applies the same AI automation internally that he builds for clients. Per project he brings in the right specialist from his network.
Read more about Erwin and the way we workGet started with Time Tracking Audit
Book a free 30-minute intake. We analyse your situation and put together a tailored proposal.