Contract and Expiry Date Monitoring with AI
This agent reads contract details (term, notice period, renewal conditions) and flags well ahead of the deadline that a decision is needed, so contracts don't auto-renew unintentionally or get cancelled too late.
At a glance
approx. 3-5 hrs/week
time saving
Kwalitatief: voorkomt gemiste opzegtermijnen en ongewenste automatische verlengingen; exacte besparing hangt af van aantal en waarde van contracten
expected ROI
Live in 3 weeks
from intake to production
GDPR-compliant
EU hosting & human-in-the-loop
Time savings and ROI are indicative and depend on your process, data and volume.
Before & after
From manual to automatic
Notice periods get missed due to scattered overview
- Contracts are spread across email, folders and systems with no central overview
- Notice periods of 1-3 months before the end date are easily overlooked
- Automatic renewals lead to unnecessary costs for services no longer needed
- Knowledge about ongoing contracts often gets lost during staff turnover
Central overview with automatic deadline flagging
- Records term, notice period and renewal conditions centrally per contract
- Sends a timely warning to the responsible person before the notice period starts
- Tracks whether a decision (cancel, renegotiate, renew) has been made and executed
- Provides an up-to-date overview of all active contracts and their status
Workflow
How it works
See how the agent moves through the process step by step — you stay in control of every decision.
Workflow in action
Contract and Expiry Date Monitoring · Tracks contract end dates and notice periods, warns before deadlines
Contract is added or read in with term and notice period
apiStep 1 of the automated process.
Agent calculates the relevant deadline moments per contract
analysisStep 2 of the automated process.
Responsible person receives a timely warning (e.g. 90 and 30 days ahead)
dataStep 3 of the automated process.
Decision (cancel, renegotiate, let continue) is recorded
outputStep 4 of the automated process.
Contract status is updated in the central overview
apiStep 5 of the automated process.
Periodic report shows all active contracts and upcoming deadlines
analysisStep 6 of the automated process.
0
Steps completed
6
Total steps
What it delivers
Where the gains come from
The direct savings come from preventing contracts that unintentionally continue or get cancelled too late. Since this depends heavily on the number and type of contracts an organization holds, we don't give a fixed figure but a realistic expectation based on comparable implementations.
through structural, timely flagging per contract
savings depend on how many contracts currently auto-renew unintentionally
less dependency on individual knowledge during staff turnover
Figures are indicative and depend on your processes and volume.
Integrations
Works with your software
Works with existing document storage and calendars, no separate new contract system needed
Document management
Calendar and tasks
Frequently asked questions
How does the agent track contracts and warn us in time in practice?
The agent records the term, notice period and renewal conditions per contract, extracting details from documents where possible - though complex or unclear clauses still need a quick human check before they're saved as final. It then sends a warning to the responsible person well before the notice period starts, and tracks whether a decision has been made.
Does the agent cancel contracts on its own?
No, the agent flags and reminds; the actual cancellation or negotiation remains an action taken by the responsible staff member.
What if a contract has no fixed end date?
Contracts with rolling renewal or variable terms can also be recorded, with a manually configured review moment so you're still reminded at a sensible point.
What does this agent cost and how long does implementation take?
Standard agents like this start from €2,500, custom builds from €5,000, depending on how many contract sources need to be connected. Implementation typically takes around 3 weeks. A free, no-obligation AI scan is a good starting point to see what fits your situation.
Is it safe to have the agent read our contracts, given they contain sensitive terms?
Data is hosted within the EU and a data processing agreement can be arranged. The agent only extracts the contract fields needed for tracking deadlines - full documents remain in your existing storage rather than being duplicated elsewhere.
Which systems does the agent connect with?
The agent reads contracts from document storage such as SharePoint, Google Drive or OneDrive, and schedules warnings in Outlook or Google Calendar. It works with your existing storage and calendar, so no separate contract system is required.
Can the agent be adapted to how our organization handles contracts, and what if we change tools?
Yes, warning timelines, responsible-person routing and review steps are set up around your process. If you switch document storage or calendar tools, we adjust the connections accordingly.
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You work directly with Erwin Berkouwer, founder of UnifyAI — no account managers or junior consultants in between.
Erwin has 8+ years of experience in data and AI (banking, retail, e-commerce) and applies the same AI automation internally that he builds for clients. Per project he brings in the right specialist from his network.
Read more about Erwin and the way we workGet started with Contract and Expiry Date Monitoring
Book a free 30-minute intake. We analyse your situation and put together a tailored proposal.