Warranty Claim Processing with AI
Automatically validates warranty claims for eligibility and processes approvals. Reduces administration for customer service and accelerates handling.
At a glance
Up to 10 hours/week
time saving
Up to 7x within 2 months
expected ROI
Live in 2 weeks
from intake to production
GDPR-compliant
EU hosting & human-in-the-loop
Time savings and ROI are indicative and depend on your process, data and volume.
Before & after
From manual to automatic
Warranty claims processing is time-consuming and inconsistent
- Service teams must manually verify if a product is under warranty and if the claim is valid.
- Customers wait days for an answer while the information is already in your systems.
- Inconsistent handling: one staff member is stricter than another.
Automatic validation with intelligent claim assessment
- Automatically verifies if purchase date, product and damage fall within warranty terms.
- Assesses photos and damage descriptions based on earlier claims (learning system).
- Auto-approves standard claims and escalates complex cases to a staff member.
- All customer data is processed within the Netherlands, compliant with GDPR requirements for consumer protection.
Workflow
How it works
See how the agent moves through the process step by step — you stay in control of every decision.
Workflow in action
Warranty Claim Processing · Automated warranty claim processing
Receive claim
apiStep 1 of the automated process.
Verify purchase date and product
analysisStep 2 of the automated process.
Check warranty terms
dataStep 3 of the automated process.
Assess damage (photos)
outputStep 4 of the automated process.
Approve or escalate
apiStep 5 of the automated process.
0
Steps completed
5
Total steps
What it delivers
Faster handling improves customer satisfaction
The agent handles simple claims within hours, freeing up service teams to focus on complex situations and customer contact. Customers appreciate the fast response. The result: less administration and higher customer satisfaction.
for standard claims
of claims handled automatically
through fast response
Figures are indicative and depend on your processes and volume.
Integrations
Works with your software
Integrates with webshops, helpdesk and order history for complete warranty verification.
E-commerce & Retail
Customer Service
Order History
Logistics
Frequently asked questions
How does the agent verify if a product is still under warranty?
The agent retrieves the purchase date from order history and compares it with the warranty period for that product category. For products without order data, the customer can upload proof of purchase, which the agent reads through OCR scanning.
Can the agent assess photos of damage?
Yes, for common damage types such as screen breakage, water damage or normal wear, the agent can estimate whether it falls under warranty. When in doubt, it escalates to a staff member, and the system learns from earlier assessments.
What if a customer disagrees with the decision?
Every decision can be overruled by a staff member. Customers can lodge an appeal, after which a person reviews the case again, and the agent logs all decisions for an audit trail.
Can we have different warranty terms per product category?
Yes, you can set custom terms per category or brand, including duration, exclusions and the return process. The agent automatically applies the correct terms based on product SKU or category.
How is return logistics handled after approval?
The agent can automatically generate return labels via a PostNL or DHL integration and send instructions to the customer. After the product is received, a replacement, repair or refund can be triggered through your accounting system.
What does it cost and how long does implementation take?
Standard agents like this start from €2,500, or from €5,000 for a custom build, with a free AI scan as a starting point. Implementation typically takes about 2 weeks.
How is customer data protected, and which systems does this connect to?
Customer and order data is processed within the EU in line with GDPR requirements for consumer protection, with a data processing agreement available on request. The agent connects to your webshop, such as Shopify, WooCommerce or Lightspeed, your helpdesk like Zendesk or Freshdesk, and order history in systems such as Exact Online.
No matching agent? Have a custom AI agent built
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You work directly with Erwin Berkouwer, founder of UnifyAI — no account managers or junior consultants in between.
Erwin has 8+ years of experience in data and AI (banking, retail, e-commerce) and applies the same AI automation internally that he builds for clients. Per project he brings in the right specialist from his network.
Read more about Erwin and the way we workGet started with Warranty Claim Processing
Book a free 30-minute intake. We analyse your situation and put together a tailored proposal.