Calendar Assistant with AI
Books, moves, and optimizes meetings based on priorities, travel time, and availability. Handles scheduling requests via email and chat.
At a glance
Up to 5 hours/week
time saving
Up to 4x within 2 months
expected ROI
Live in 1 weeks
from intake to production
GDPR-compliant
EU hosting & human-in-the-loop
Time savings and ROI are indicative and depend on your process, data and volume.
Before & after
From manual to automatic
Calendar management costs busy professionals valuable time every week
- Email back-and-forth to find a suitable time wastes unnecessary communication per meeting.
- Double bookings and forgotten meetings due to multiple unsynchronized calendars.
- Travel time is not considered when scheduling, making back-to-back meetings physically impossible.
Your personal scheduling assistant
- Handles scheduling requests via email: "Schedule a meeting with John next week" becomes an automatic appointment.
- Considers travel time, prep time, and focus blocks when suggesting time slots.
- Synchronizes multiple calendars (work, personal) and respects your preferences (no meetings before 10am, Friday afternoons free).
- Automatically sends confirmations, reminders, and meeting invitations to all participants.
Workflow
How it works
See how the agent moves through the process step by step — you stay in control of every decision.
Workflow in action
Calendar Assistant · AI that manages your calendar and books meetings
Receive Scheduling Request
apiStep 1 of the automated process.
Check Availability
analysisStep 2 of the automated process.
Propose Time Slot
dataStep 3 of the automated process.
Send Confirmation
outputStep 4 of the automated process.
Schedule Reminders
apiStep 5 of the automated process.
0
Steps completed
5
Total steps
What it delivers
More focus time, less scheduling stress
The agent takes over the entire scheduling process. You only need to show up to the meetings.
automatic meetings
automatic reminders
better calendar structure
Figures are indicative and depend on your processes and volume.
Integrations
Works with your software
Integrates with calendar apps, email, and scheduling tools.
Calendar
Scheduling
Frequently asked questions
Can the agent also move meetings?
Yes, when someone cancels or reschedules, the agent automatically adjusts the calendar and suggests alternatives if conflicts arise.
Does this work with my existing Calendly?
Yes, the agent integrates with Calendly, Cal.com, and other tools. This gives you the best of both: self-scheduling for external parties and AI scheduling for internal meetings.
No matching agent? Have a custom AI agent built
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Book a free 30-minute intake. We analyse your situation and put together a tailored proposal.